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Privacy Policy

Thank you for visiting our ukdocumentscanningservices Cleardata UK Ltd website, this privacy policy explains how we use and protect any information that you give us during your visit. Cleardata UK Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide any identifiable information when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Cleardata UK Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from May 2018.

Cleardata UK Ltd is registered at Innovation House, Coniston Court, Riverside Business Park, Blyth, NE24 4RP. Our Data Protection Officer can be contacted at compliance@cleardata.co.uk.

How data is collected

We may collect the following information if you use our calculator tools, contact us form, register for an event or download a whitepaper from our website.

• name, business name and job title
• contact information including telephone number and email address
• demographic information such as postcode, preferences and interests
• other information relevant to customer surveys and/or offers

This data will be used for the purposes of following up your business enquiry. You can unsubscribe from our database by emailing marketing@cleardata.co.ukat any time.


This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics (Read Google’s Safeguarding Information).As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers

Web server log files

Each time you connect to the internet your IP address is used by your computer/device.  The IP address identifies your computer on the network and is automatically collected by our web servers so data (e.g. web pages) can be sent to you. 

Legal Basis - Collecting Your Personal Information

It is in our legitimate business interest to collect and process your information to deal with your enquiries for business sales purposes.

How we process your data

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

Direct Marketing

If you use any of our enquiry tools e.g. contact us, scanning calculator, archive storage calculator, document management enquiry or whitepaper download, we will treat this as a business enquiry. We will use your information to discuss your specific enquiry only, we will not use your data for any other purpose. If you do not wish to be contacted, please do not use these tools. You may unsubscribe from our database at any time by emailing marketing@cleardata.co.ukor using our contact us form to do so. The information you have provided us with will be kept by Cleardata until you choose to opt out of our communications. This can be done at any time by using the aforementioned methods.

  • You have the option to opt in throughout our website to receive promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
  • We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
  • We may use the information to improve our products and services.

Links to other websites

This website may contain links to other third party websites. This privacy policy does not extend to third party sites.

Social Media

If you engage with us via social media, e.g. Facebook, Twitter, Linkedin. This data will be held on these third party sites. This policy does not extend to third party sites.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information. Cleardata is assured for Information Security (ISO27001) and Cyber Essential Plus.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

All promotional emails have the option to unsubscribe “opt out”. You may opt out at any time or email marketing@cleardata.co.ukwith any updates to your information.

You may request details of personal information which we hold about you under the General Data Protection Regulation (GDPR) and Data Protection Act 2018. If you would like a copy of the information held on you please write to Cleardata UK Ltd, Innovation House, Coniston Court, Riverside Business Park, Blyth, NE24 4RP.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at marketing@cleardata.co.uk. We will promptly correct any information found to be incorrect.

contact us Instant Quote document scanning video Our Clients - Boots, Rolls-Royce, BAE Systems, United Utilities, VOSA, AXA, DEFRA, NHS, The Royal Borough of Kensington and Chelsea, Environment Agency


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Thank you for visiting Cleardata's Scanning Estimator. This tool will take approximately 5 minutes, providing a quick quote by email on completion.

If you need any help, please call 0800 046 8081 or contact us and one of our sales team will get back to discuss your requirements.

Minimum Order Value

For information, our minimum order value is £50


 0800 046 8081