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legal document scanning | legal document management

legal document scanning and storage  from CleardataLegal Document Scanning Services from Cleardata.  A UK document scanning bureau, delivering  document scanning services, document storage and document management solutions for the Legal Industry.  

Cleardata is accredited to ISO27001 for Information Security. Our 11,000 sq ft premises have secure document storage facilities for all your Legal Documentation, with a full library archive and scan on demand service.  You can store your legal documents off-site and receive fast digital retrieval.

disclosure documents - fast search facility

Cleardata can scan and index your legal documents, to enable quick easy search.  The company has created a quick search feature for Legal Disclosure Documets, enabling you to search your scanned documents and quickly find document type (fax, email, letter), date received, from and to information.

onsite legal document scanning

Many solicitors and legal firms request to have their legal documents scanned onsite.  Cleardata offers an onsite legal document scanning service and can provide experienced staff and the latest scanning technology, to scan at your premises. Read about our on site scanning project for Harrowells, a regional law firm based in York.

Cleardata has invested in the latest security and fire detection systems.  The storage area has enhanced fire detection systems and is temperature controlledcleardata archive | vesda system | very early smoke detection alert system | secure document storage | document scanning | legal industry.  This system uses tubes above the racking which continually tests the air quality for carbon monoxide.  If anything is detected it sets of the alarm for the site.  The building is controlled with Red Care Security and has 24 hour internal and external passive cctv, viewable from remote stations – any movement or intruders cause the alarm to go off.

The company has an onsite professional document scanning bureau, one of the largest in the UK, scanning more than 24 million documents per annum.  Cleardata, formally UK Digital Storage, uses Kodak document scanning equipment, with automatic colour detection, SurePath paper handling, perfect page scanning and ultrasonic multi-feed detection sensors. 

cleardata | document shredding | confidential document disposal | secure disposal | legal industry related documentsCleardata, provides confidential disposal for documents.  The company owns an industrial shredder which can dispose of your documents securely. Cleardata can also arrange for your unwanted documents to be recycled or pulped, depending on the confidentiality of your documents.


benefits of scanning legal documents

When scanned, documents can be found and retrieved quickly using a simple keyword search facility.  Our customers report that document scanning saves time and money in searching for particular records or documents.  It also helps to reduce costs for valuable office space.  One of our clients reported that they fitted an additional 8 workstations into their office, once all their  documents had been scanned and confidentially disposed of by Cleardata.

All documents are scanned to BIP0008, the British Standard’s Code of Practice for Legal Admissability and Evidential Weight of Information Stored Electronically. This code states “Authorities should seek to conform to the provisions of BSI’s BIP 0008 code of practice for Legal Admissibility and Evidential Weight of Information Stored Electronically – especially for those records likely to be required as evidence.” 

Cleardata can help your Legal Service with document scanning services, document storage services and document management solutions for the following areas:-

Personal Injury
Commercial Law

Charity Law
Legal Procedures

Legal Matters
Environmental Searches
Fixtures, Fittings and Contents Forms

Local Authority Searches
Property Information Forms
Mortgage Documents

Mergers and Acquisitions
Home Buyers Surveys
Home Energy Efficiency Surveys
Property Surveys

Case Notes
Family Law
Employment Law
Age Discrimination

Bullying and Harassment
Discipline and Grievances
Health Safety and Wellbeing

Human Rights
Maternity and Parental Rights
Race Discrimination

Religious discrimination
Terms and Conditions of Employment

For further details on how Cleardata can help your Legal Team with document scanning services, document storage services or document management services, call now on:-
0800 046 8081 or e-mail sales@cleardata.co.uk


contact us Instant Quote document scanning video Our Clients - Boots, Rolls-Royce, BAE Systems, United Utilities, VOSA, AXA, DEFRA, NHS, The Royal Borough of Kensington and Chelsea, Environment Agency


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Thank you for visiting Cleardata's Scanning Estimator. This tool will take approximately 5 minutes, providing a quick quote by email on completion.

If you need any help, please call 0800 046 8081 or contact us and one of our sales team will get back to discuss your requirements.

Minimum Order Value

For information, our minimum order value is £50


 0800 046 8081